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Family Educational Rights and Privacy Act (FERPA)

The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99) is a Federal law that protects the privacy of student education records. The law applies to all schools that receive funds under an applicable program of the U.S. Department of Education.

File Manager

The component of the eScholar Data Manager that allows you to upload files to the eScholar Data Manager, review files and file details that have been uploaded, download files, delete files and view, create and process batches.

Full-Time Equivalent (FTE)

A unit that indicates the workload of an employed person (or student) in a way that makes workloads comparable across various contexts. A Full-Time Equivalent (FTE) of 1.0 means that the person is equivalent to a full-time worker or enrolled student.


Groups and Programs Domain

The Programs Fact Template is submitted through this domain.  School districts, intermediate units, career and technology centers, charter schools, approved private schools, private residential rehabilitation institutions and state juvenile correctional institutions submit this template if appropriate.  This template and domain track participation for specific programs found in Volume 2, Appendix F of the PIMS Manual.


Health Insurance Portability and Accountability Act (HIPAA)

United States Government legislation the ensures a person's right to buy health insurance after losing a job, establishes standards for electronic medical records, and protects the privacy of a patient's health information. 

Homeless Student

A student who lacks a fixed, regular, adequate nighttime residence or has a primary nighttime residence in a supervised, publicly or privately operated shelter for temporary accommodations.


Individualized Education Plan (IEP)

A written statement for a child with a disability that is developed, reviewed, and revised in a team meeting in accordance with the regulations governing special education programs in Pennsylvania. The Individualized Education Plan (IEP) specifies the individual educational needs of the child and what education and related services are necessary to meet those needs. 

Instructional Responsibility

One or more professional or temporary professional educators charged with planning, instructing, and/or assessing course content and student progressions within the course of study.

Interscholastic Athletic Opportunities Domain

This domain collects data for PIMS through the Location Fact Template.  The template is used to submit the results of the Interscholastic Athletic Opportunities Disclosure Form.  School districts, comprehensive career and technology centers, and charter schools with schools that educate students in any grades 7 through 12.

ISO Format

An international standard format for the date (YYYY-MM-DD) used in all PIMS fields that require a date. For example School Year Date, Date of Birth, etc.  This format (YYYYMMDDHHMM) is also used as the timestamp for PIMS templates to successfully submit in File Manager.

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